Dear Mr. O’Neil,

I would like to explain my personal situation to you. I’m sure that you can understand. As you know, I was in a car accident two months ago, and after that I had surgery on my shoulder. The doctor told me that I would be better after a few months, but nothing seems to be better.

So, I would like permission to take a day off from work for a medical visit, probably next Wednesday.

Therefore, I thought that we could have the staff meeting this Wednesday at 9:30 a.m., then the video conference at 2 p.m.

Also, I was thinking that if were good for you, we could participate in the phone call with a customer in Turkey next Monday. What do you think about it?

I hope you can understand my serious health situation. I await your response.

Best Regards