Presentation Part II What are the most common time wasters, thieves and culprits? Cluttered work space: As we already mentioned, generate visual pollution and distraction. Poorly run meetings: If there is no order of topics to discuss and there is no responsibility to direct the floor, the meetings can be transformed into eternal discussions. Socializing on the job: It is not bad to talk with your colleagues a bit about your personal life, but do not extend yourself. Identifying people who may be telling you about their personal lives for hours is a good idea. Misfiled Information: Stack documents on your desk generate time loss when we want to find a file. Piling papers in a folder does not help. Poor or Nonexistent Planning: If you don’t separate your work in tasks, and if you don’t give relevance and consecussion to each one, it generate rework. Procrastination: I mentioned earlier that there must be a balance between accurate information and timely information. In this case, I mean that if you fall behind a lot in a task, perhaps at the end it no longer has value for the end user. In an old job, when I had little experience, I gave the Board an important Report perfectly, but my boss told me that it was no longer useful because there had been too much time to make decisions about the information presented. Paper Work: today practically the companies don’t use paper. Even the invoices are digital. The information is saved in the cloud. The information is not spoiled and it is easier to find it. Drop-In Visitors. This situation is uncomfortable, especially in the case that you don’t have anytime for your tasks. It is important to make clear to your contacts the correct way to proceed. Coordinate a meeting, schedule it and use reminders for both parties How to use time effectively: Consolidate Similar Tasks: Allows you to do them faster and not lose focus. Get Started on important tasks every day: The beginning of the workday is the best time to perform difficult tasks, since the mind rested enough to respond to complex problems. Delegate and Develop others: This is important and makes the organization grow in value, with more efficient and specialized resources. Learn to use idle time: Take advantage of downtime waiting for a meeting, on public transport, or if you drive, with your hands free if you are immersed in a traffic jam. You can answer back mails or just relax.