Hi, here are some steps for planning a meeting 1.Decide whether a meeting is necessary or not. If you are having a meeting to just impart information, don't waste people's time. Send them a newsletter via email. Otherwise go to step 2. 2 Prepare a notice, this should include the date, time, agenda, and venue of the meeting. Distribute the notice to the members in good time for the meeting. 3 Attach the minutes[ items discussed] of the previous meeting (if there has been one). This gives members the chance to bring up anything they do not understand or disagree with. 4 Get basic items in place. Set out chairs and tables before the meeting begins. Provide pens and paper for everyone. Place a jug of water in the middle of the table and put glasses around the table/provide bottles for each person. 5 Call the meeting to order. This means the chairperson asks everyone to stop talking as the meeting is about to begin. Determine the quarterly goals for the team. The agenda is a list of the topics you'll address to get to that objective, with a time limit to keep you on track. For example: "1. Review the status of last quarter's goals (15 minutes), 2. Round-table suggestions for goals (20 minutes), 3. Pick top 5 goals (10 minutes). 6 Pass around the attendance book or sheet of paper and ask everyone attending to sign their names at the beginning of the meeting. These names will be entered in the minutes. 7 Ask the minutes secretary to write down the main points of the meeting for typing up later/ or as the meeting progresses. 8 Ask if anyone has any other business, known as AOB, at the end of the formal meeting. Set a date for the next meeting and formally close the meeting. Say, "I declare this meeting closed at 2pm"

Never... just show up :P

If you participate, unless for a mistake, you should carefully imagine the intended result or ending agreement that you wish; this will be the foundation for your exposition at the meeting; be also prepared, if you reach your result to answer about next steps to be taken.

The most important thing to plan a meeting is the subject, so is a business meeting, family, or social gathering

My leader said meeting is evil，so the most important thing is the follow up of what is decided on the meeting. Leader is so wise, 抱抱抱.