Kindly, Ckeck my letter, You and your family are planning to spend a weekend at a seaside hotel

1/ You don't need a comma after "that"; there is no separation between the first part of the sentence and the second part.

2/ In English it's a convention that you put yourself last. You would never say "I and my family" but rather "my family and I". However in this case I don't think that you need to include "and I" at all; "my family" is sufficient. Because "family" is singular, this would make it "my family is going to dwell". However I wouldn't say that either.

3/ "Dwell" is technically correct, but unless someone was speaking poetically you would almost never hear it used for a hotel stay. The word "stay" would normally be used. Also "esteemed" is a little too "flowery" (definition 1.2 here: https://en.oxforddictionaries.com/definition/flowery ) for this type of letter.

4/ The next thing is that I wouldn't say "my family is going to" because at this point you have no idea whether the hotel has any vacancies. You would therefore need to ask that. I would therefore say

I am writing to ask about the availability of rooms for my family for the upcoming weekend.


Therefore, we will stay for 3 nights. Our expected check in will be on 4:00 pm June 14th, and we will check out on at 11:00 am June 16th.

1/ "Therefor" means "for something". For example, "I just bought a new machine and some spare parts therefor", though the word seems to be falling out of fashion. Therefore (with an e at the end) means "consequently"; in this case, you want to stay for the weekend therefore you will need to book for three nights. 2/ You use "on" for a date ("on June 16") but at for a time ("at 11am"):

Since, we are a big family consisting of 2 adults and 3 children, I would prefer to book a double bed room, non smoking and with an ensuite bathroom.

This is going to cause confusion. Most hotels would regard a "double bed room" as being a single room with one double bed, which would not be enough for a family of 4. You would need to spell out your intentions:

- If you want a suite with two separate bedrooms you would say "a two bedroom suite"

- If you're happy enough to have everyone sleeping in the one room but in two beds you would say "a room with two double beds", or "a room with a queen bed and a double", or "a room with a queen bed and two single beds", depending on what you intended the sleeping arrangements to be.

Also, I prefer a see sea view room in on the upper floors if possible.