Report office eqipments and producting documents Office equipment operation Administrator will using many reprographic equipment in work place for example: Printer, Scanner ,Projectors, Photocopying machine .Photocopier has many functions which include: enlarge copies, producing double side copies, producing colour copies etc. Printer can print all documents which are produced on PC .Projectors are usually used for meeting or presentations. Scanner is used to enter text or imagine to PC. Producing documents Most of documents can be produced in Microsoft Office. Using Microsoft Word we can create letters(formal and informal) ,memos(informal communication with company), minutes (what took place at meeting),report, article etc. There are documents such as presentations these are produced in PowerPoint. Administrator may be able use tool such as mail merge to send emails to organisations and many people. Another type of documents which are important in organisations are business cards these are used to give contact details to company.