Practice 4 - 2014 Flu Shot Notification

Dear Colleagues,

Following Peter's previous email on November 21th 21st [1], we will arrange have arranged [2] the 2014 Flu Shot on for [3] November 25th from 1p.m. to 3p.m. in the conference room. Please arrange your job in advance so as to get the flu shot.

Please pay close attention to the following suggestions:

1. Don't have breakfast in the morning. 
2. After having the flu shot, don't take a showering.
3. If you got a are sick at that time, please don't get the flu shot.

Thanks for your attention.

Best Regards! [4]

Spencer

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[1] Here are the first ten ordinal numbers:

1st = first

2nd = second

3rd = third

4th = fourth

5th = fifth

6th = sixth

7th = seventh

8th = eighth

9th = ninth

10th = tenth

You can see that the first, second, and third ordinal numbers have special suffixes.  All the others share the 'th' suffix.

From 20 onwards, the same suffixes apply:

20th = twentieth

21st = twenty-first

22nd = twenty-second

23rd = twenty-third

24th = twenty-fourth

25th = twenty-fifth

...

30th = thirtieth

31st = thirty-first

32nd = thirty-second

33rd = thirty-third

34th = thirty-fourth

35th = third-fifth

The only exception to this pattern of suffixes occurs in the tens:

11th = eleventh (not 11st)

12th = twelth (not 12nd)

13th = thirteenth (not 13rd)

14th = fourteenth

15th = fifteenth

[2] Here, you have already made the arrangement for a future event.  Therefore, you would need to use different tenses, depending on whether you are talking about the past arrangement, or the future flu shot.  Contrast these two sentences, both of which are correct:

"We have arranged to have the picnic next weekend."

"We will have the picnic next weekend."

I know that is very subtle.  What can I say?  That's English.

[3] This correction is related to the last.  You are describing the arrangement, and not the flu shot.  Contrast these two sentences, all of which are correct:

"We have arranged the picnic for Friday."

"We will have the picnic on Friday."

If you take corrections 2 and 3 together, either of the following would work for you:

"We have arranged the 2014 Flu Shot for November 25th from 1p.m. to 3p.m."

"We will have the 2014 Flu Shot on November 25th from 1p.m. to 3p.m."

[4] I don't believe that it's correct to have an exclamation point here.  Even if it feels less friendly, it is best to use a comma:

"Best regards,

Spencer"