Business letter Dear XX, Thank you very much for all the information. First we would like to confirm our final participants, as you already knew, Ms XX was cancelled, and today we were just informed that Mr.XX can't make his trip neither this time because time is too tight for his visa application. Thus, we will have 3 ppl for this trip. Regarding the hotel reservations, since 5 ppl of the group not including Ms.XX, will have a tour in XX(City) after the business activities, and they will need to stay one more night in XX(City), we would like to know if you could help us book 3 rooms(2 ppl share a room) in the same hotel for the night of 11th.This can be seperated from the previous reservations but we hope we can pay at XX(Company) group rate. FYI I have checked the flights information below and found out that the arrival time for Mr.XX was wrong and I have corrected and marked it in blue, also I have added Ms.XX's flight information in the form below. Please note that only Ms.XX needs to be dropped-off to the airport on 11th, the others will leave from XX airport on 14th. Again thank you very much for all the arrangements. Please feel free to let me know if you have any questions. Kind regards, XXX