administrtion activities Producing documents Most documents can be produced in Microsoft Office. Using Microsoft Word we can create letters(formal and informal) ,memos(informal communication with company), minutes (what took place at meeting)reports, articles etc. There are documents such as presentations that are produced in PowerPoint. Administrator should be able use tool such as mail merge to send emails to organisations and groups of people. Another type of document which is important to organisations are business cards as these are used to give contact details to company. Most companies own house-style used to meliorate their brand image. Document is precise when is free of grammar and spelling mistakes. Filing and retrieving documents At administration environment there are two types of filing documents – paper-based and electronic. Both should be filing regular and stored in suitable folder in alphabetical, numerical and geographical order to find it easier in future. Inventory office stationary Another responsibility of administrator is inventory control. Office stationary need to be controlled when is getting low must be ordered more. Whole stock should be organized and labelled. Collecting, sorting and distributing mail Administrator is a person who will be responsible for opening/organizing new mails.These mails should be checked and date stamped before giving to the correct person/department.At the same time ,if mail is marked as privet and confidential, it can’t be opened and send it to the person/department it is addressed to.Also,there is usually a person who is responsible for collecting and processing outgoing mial,which is collected from departments in order to be weighed and stampled.